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Invoice guidelines and rates for services that analysts provide to OAJA

Current OAJA invoicing guidelines for teaching and exams,
per a motion passed at the May 14, 2022 Board of Directors’ meeting

Service Reimbursement Amount
Training Lecturer/ Seminar Leader in ATP (Analyst Training Program) $75/hr
Training Lecturer/ Seminar Leader in PEP (Public Education Program)
(Paid to each local analyst if participating in a panel seminar)
$200 flat fee per seminar
Selection Committee Interviews $100
Examiners (except case) $50
Cases – Reader $125
Cases – Chair $125
Cases – Examiner $125
Thesis Supervisor $200
Thesis Reader $125
Observers $25

Exam travel reimbursement for out-of-town examiners can be added as an incidental cost. (2016-2017 budget contained $1,000.00 for this cost).

The appended sample invoice can be used for reimbursement.

You may have your own invoice form which can be used if all information listed below is included. Send invoices to: (note the double k).

E-mails or letters listing services or incidental costs are acceptable as invoices as long as the required information is in the e-mail or letter.

In preparing an invoice please:

List each service (using the service names as found in the table above)

The amount to be reimbursed for each service (using the amounts found in the table above)

The total amount of the invoice

Your signature (if mailing)

Date of invoice

For invoicing of incidental costs, the following information should be provided:

Each cost itemized by name and course number (if applicable)

The date on which each cost was incurred

Requested reimbursement amount

Each incidental cost must be accompanied by a receipt or copy of receipt

Incidental costs are those costs related to expenses which a member incurs while on OAJA business (meetings, lectures, etc.). At the AGM held September 14, 2008, the following motion was passed: “That voting members travelling to Toronto [from elsewhere in Ontario] for OAJA business be eligible for compensation, dependent on available resources, as reviewed annually by the Executive committee on recommendation of the treasurer”.

According to the June 2007 Board meeting minutes, the following motion was passed: “Out-of town analysts be compensated for 2 group meetings (the June and December Exam Boards) to a maximum of $250 per meeting, with receipts, for 2007 to 2008”. This additional motion was passed at the same meeting: “Executive meeting expenses should be covered for out-of-town analysts”. These latter guidelines are in effect currently.

You can download and fill in this invoice template and email it to the bookkeeper OR click here to be directed to a blank invoice you can fill in and submit online.